This page contains information for the parents of pupils due to start at Balcarras in September 2025.

Pre-admission form

Letters were posted to our Year 7 September intake via Royal Mail before the Easter holidays. If you have not received a letter, please email chb@balcarras.gloucs.sch.uk

Pre-admission forms will be required electronically, the link is below:

https://forms.office.com/e/6jG09qynqz

The deadline for completing this form is 2nd May at 5pm. 

If you have any questions or queries about the form, please email chb@balcarras.gloucs.sch.uk 

Important dates for the diary

Taster day for Year 6 pupils - Wednesday 2nd July 2025

8.50 am - 3.20 pm.

A taster day form will need to be completed once your child has been visited by either Mr Davidson or Mrs Saunders 

The link is https://forms.office.com/e/eQrEZcMNiH

Parents Evening - Thursday 3rd July 2025 from 6-8pm.

Icebreaker event in September - Friday 12th September from

7-8.30 pm.*

*This is a PTFA event for both parents and Year 7 pupils only.

If you have any questions about the Year 6 to Year 7 transition, please email Mrs Cathryn Saunders on cs@balcarras.gloucs.sch.uk

Primary Visits

All Primary Schools and Year 6 pupils will be visited at their school.

Helping your child become secondary ready

Moving from primary school to secondary school is an exciting time of life, but for many children it can also be a daunting prospect. There is lots of useful information on the bbc bitesize website.

Click here for information for parents about starting secondary school.

Click here for information about transitioning to secondary school. 

There is also a useful BBC Bitesize quiz below.

School Uniform Update & Knowing which House your child is in

Your child will receive a letter at the end of June / early July which will inform them which tutor group and house they are in. At the moment, the only part of the uniform that will need to be in House colours, is the school badge. These are not only available from our uniform suppliers but are also available directly from Balcarras School (through reception). These can be purchased via scopay - you will be provided with log in details for your child with the above letter.

Click here for a full school uniform list.  

New Skirt

Pupils joining Balcarras from September 2025 will now have to wear the new Tartan pleated skirt.

We have two uniform suppliers:

Monkhouse (formerly School Togs)

https://www.monkhouse.com/catalog/category/view/s/balcarras-school-urn-136474/id/5255/

252 High Street, opposite the brewery.

For further information click here.

Leonard Hudson

https://leonardhudson.co.uk/collections/balcarras-school

For badges and ties only - they are currently offering free delivery on badges and ties purchased together.

Online Ordering (Scopay)

In the information that we will send out prior to taster day (letters will be posted on Thursday 26th June 2025, you will find all the information needed to set up your scopay account for purchasing of the items listed below.

PE Kit

We will be going through all of the kit requirements at the New Parents Evening. This year, at this point we only need you to order an ONLINE “pupil named” white embroidered Polo shirt, should you wish to purchase one, these are optional. These can be purchased once you have received your scopay access.

Click here to see the size guide. 

When making your ONLINE order and payment, you will need to add your child’s name as you want it to appear on their Polo shirt.

(For example – if your child is named “William Jones” then you could have his full name as it appears on register, or as “W Jones” or “Will Jones”.) If you fail to provide this information then your child’s name will appear as it is on our register.

ONLINE ORDERING NEEDS TO BE COMPLETED BY WEDNESDAY 9TH JULY.
Should you have any queries regarding ONLINE ordering please contact Mrs Sue Davis
email address - sed@balcarras.gloucs.sch.uk

ALL other PE kit can be either paid for over the summer or purchased from any stockist.

From school, BOYS will need a rugby shirt with optional red Balcarras hoodie which can be purchased from school and GIRLS will need a skort/leggings and an optional red Balcarras hoodie. These will be purchased for September and given out their during first PE lesson, more details will follow through your child’s tutor.

This will allow us to check sizes without the need to return goods that are the incorrect size.

Music

Click here for all the information about Music lessons. There is likely to be high demand for instrumental tuition. It is vital that the deadline for payment and completion of the "Starter Form" is met - Monday 14th July 2025. 

These can be arranged once you have received your scopay access.

Maths Kit, Lockers, Ties and Badges

If you intend to purchase your own calculator (not via the school), please make sure that it is the following model:

Medical Information

All information regarding pupils with medical conditions can be found here. 

Catering

All the information about the Catering at Balcarras can be found here.

PTFA

Balcarras PTFA is a committee whose purpose is to raise money to support the School.  The committee organises a number of events during the school year to raise the funds requires. We use these funds towards equipment and materials for departments and extracurricular clubs. In the past we have been lucky enough to provide every request made. In addition, we also each year provide financial assistance towards the Year 11 & Year 13 annual prom and the Year 11 leavers book.

The PTFA is a necessary & essential part of enabling the school to function at its current level.

We welcome further support and assistance from parents either as a member of the committee or just helping for an hour or longer at one or more of the numerous events we hold to raise funds.  All meetings are held in the staff room from 7pm on the following dates. We welcome all.

Our PTFA 2025-26

Please note that the date of the second hand uniform sale in March has changed from 20th March to 6th March 2026. (6th March was published in the Year 6 booklets.